Where is eDiscovery in Office 365?

Aaj ke digital era mein, data security aur compliance ek bahut bada concern hai. Business aur organizations ko apne data ka sahi management aur legal requirements ka dhyan rakhna padta hai. Isi wajah se Microsoft Office 365 eDiscovery ek bahut hi important tool hai jo legal professionals, IT admins, aur compliance officers ke kaam aata hai.

Lekin ek common sawaal jo kai log puchte hain woh hai – “Office 365 mein eDiscovery kahan located hai?” Kya yeh feature har Office 365 plan ke saath aata hai? Aur isse use kaise karein?

Agar aap Office 365 ke eDiscovery tools ko locate karna, samajhna aur effectively use karna chahte hain, toh yeh detailed article aapke liye hai.

eDiscovery Kya Hai?

eDiscovery ka full form “Electronic Discovery” hai, jo ki ek legal aur compliance tool hai jo organizations ko digital data ko find, collect, aur preserve karne mein madad karta hai. Jab kisi investigation, audit, ya lawsuit ka samna hota hai, toh eDiscovery ka use karke relevant data nikala jata hai taaki organization legal compliance maintain kar sake.

Microsoft Office 365 mein eDiscovery kaafi advanced aur efficient hai, kyunki yeh Office 365 ke existing cloud-based tools ke saath seamlessly integrate ho jata hai. Emails, documents, chat history (Microsoft Teams), aur SharePoint data jaise multiple sources se information retrieve karne ke liye yeh ek powerful tool hai.

Microsoft ne eDiscovery ko Office 365 ke Compliance Center mein include kiya hai jisse aap search, review, aur export kar sakein emails, files aur communication data ko bina kisi dikkat ke.

Office 365 Mein eDiscovery Kahan Hai?

Agar aap eDiscovery tool ko locate karna chahte hain toh sabse pehle aapko Office 365 ke Microsoft Purview Compliance Portal me jana hoga. Pehle is portal ko Microsoft 365 Compliance Center kaha jata tha, lekin ab iska naam badal diya gaya hai.

Office 365 ke eDiscovery tool ko access karne ke liye aapko Microsoft 365 Compliance Center me login karna hoga. Yahan jaane ke liye aap Admin Center me jaake Compliance Section select kar sakte hain ya direct link (compliance.microsoft.com) use kar sakte hain.

Jab aap Compliance Center me hote hain, toh aapko left-side menu me eDiscovery ka option milega. Yahan se aap Core eDiscovery aur Advanced eDiscovery dono ko access kar sakte hain.

Lekin ek important cheez dhyan me rakhni padegi – eDiscovery sirf specific Office 365 plans me available hota hai. Agar aapke paas Office 365 Business Basic ya Standard hai, toh shayad aapko yeh feature na mile. Lekin agar aapke paas Microsoft 365 E3 ya E5 license hai, tab aap full-fledged eDiscovery tool ka use kar sakte hain.

Core eDiscovery Aur Advanced eDiscovery Ka Antar

Microsoft Office 365 me eDiscovery ke do major types hote hain – Core eDiscovery aur Advanced eDiscovery. Dono ke features aur use-cases thode alag hain, isliye inka comparison samajhna zaroori hai.

Core eDiscovery

Core eDiscovery ka use basic search aur data retrieval ke liye hota hai. Agar aap kisi specific email, document ya conversation ko dhoondhna chahte hain, toh Core eDiscovery iske liye best tool hai. Yeh basic compliance aur audit requirements ko fulfill karta hai.

Core eDiscovery me aap yeh kaam kar sakte hain:

Emails aur documents ko search karna
Legal Hold set karna taaki koi bhi data delete na ho
Search results ko export karna

Core eDiscovery zyada tar small businesses ya medium-scale organizations ke liye useful hota hai jo basic legal aur compliance requirements ko meet karna chahte hain.

Advanced eDiscovery

Agar aapko aur advanced features chahiye, jaise machine learning aur AI-based filtering, toh aapko Advanced eDiscovery ka use karna padega. Yeh large enterprises ke liye design kiya gaya hai jisme complex legal cases ya audits hote hain.

Advanced eDiscovery me aapko data analytics, deep filtering aur intelligent tagging jaise tools milte hain jisse aap bulk data ko efficiently manage kar sakte hain.

Advanced eDiscovery sirf Microsoft 365 E5 plan me available hota hai. Agar aapke paas E3 plan hai, toh aapko E5 compliance add-on lena padega.

eDiscovery Ko Kaise Use Karein?

Agar aap Office 365 me eDiscovery tool ka use karna chahte hain, toh aapko niche diye gaye steps follow karne honge.

Step 1: Microsoft Purview Compliance Portal Me Login Karein

Sabse pehle aapko compliance.microsoft.com par login karna hoga apne Office 365 administrator account ke saath.

Step 2: eDiscovery Option Select Karein

Left-side menu me eDiscovery ka option dhoondhein aur usme Core eDiscovery ya Advanced eDiscovery select karein (jo bhi aapke plan me available ho).

Step 3: Naya eDiscovery Case Create Karein

Agar aap kisi specific user ya content ke against search aur investigation karna chahte hain, toh ek naya eDiscovery case create karein.

Aapko case ka naam, description aur scope define karna hoga. Yahan par aap data retention policies, search parameters aur filters bhi apply kar sakte hain.

Step 4: Search Query Define Karein

Search query me aap specify kar sakte hain ki aap kis user ke emails, files ya communication logs dhoondh rahe hain.

Filters ka use karke aap search ko refine kar sakte hain jaise:

Date range (e.g., pichle 6 mahine ka data)
Specific users ya groups
Keywords ya phrases jo document ya email me hone chahiye

Step 5: Data Export Karein

Jab aapko required data mil jaye, toh aap search results ko export bhi kar sakte hain. Exported data Excel ya PST format me ho sakta hai, jise aap legal team ke saath share kar sakte hain.

Agar aap Advanced eDiscovery use kar rahe hain, toh aapko data tagging aur AI-based analysis ka bhi option milega.

eDiscovery Ke Benefits Kya Hain?

Office 365 ka eDiscovery tool ek powerful feature hai jo organizations ke legal aur compliance operations ko streamline karta hai.

Iske kuch major benefits yeh hain:

Legal Hold aur Compliance – Aap kisi bhi user ke emails aur documents ko retain aur preserve kar sakte hain taaki woh automatically delete na ho.
Quick Search aur Retrieval – Traditional data recovery me kaafi time lagta hai, lekin eDiscovery se aap few clicks me emails aur files retrieve kar sakte hain.
Security aur Privacy – Office 365 ke compliance tools ensure karte hain ki sirf authorized users hi sensitive data access kar sakein.
Cost Saving – Traditional legal discovery kaafi mehenga hota hai, lekin eDiscovery se aap cost aur time dono save kar sakte hain.
Integration with Microsoft Ecosystem – eDiscovery SharePoint, OneDrive, Teams aur Exchange ke saath smoothly integrate hota hai.

Conclusion

Agar aapko Office 365 ke andar eDiscovery locate karna hai, toh aapko Microsoft 365 Compliance Center (Microsoft Purview) me jaana hoga. Yahan aapko Core eDiscovery aur Advanced eDiscovery ka access milega jo aapke Office 365 plan par depend karta hai.

eDiscovery legal, audit aur compliance teams ke liye ek powerful tool hai jo data discovery aur preservation ko efficient aur cost-effective banata hai.

Agar aap ek small business ya enterprise chalate hain aur aapko legal data management ki zaroorat hai, toh Office 365 ka eDiscovery aapke liye ek game-changer ho sakta hai.

Asha hai yeh detailed guide aapko Office 365 ke eDiscovery tool ke location aur use ko samajhne me madad karega!